The goal of this project is to create an Integrated Management Plan for NGO Simba which is a program for all aspects of this newborn NGO, causing achievable and practical (not theoretical) improvement and development in this system.
The Integrated Management Plan (IMP) is the integrated planning document that describes the administrative and legal framework, contextual background, public participation processes followed, vision / mission statements, management objectives etc. for a specific period. The IMP forms the framework within which all the other planning components, mentioned below, are developed.
- The Conceptual Development Plan (CDP): strategic guidelines for the development and maintenance of management.
- Strategic Management Plan (SMP): identifies the key activities that need to be undertaken.
- Business Plan (BP): annual plan of operations to support CDP and IMP management plans.
This project can be divided into sub-projects. As a primary step, improving the Quality Management System, which can be consider as the starting point for a future ISO certification, is required. Following are the goals:
- Reduce waste and improve efficiency.
- Increases the quality of our services and raise staff’s, volunteer’s and stockholders awareness.
- Ensures clear processes and (communication) structures, tasks and responsibilities throughout the entire organization, which increases the involvement of everyone inside the organization, improves the working atmosphere and reduces the pressure of work.
- Boost performance of people inside the organization and overall productivity.
- Methods to detect and identify problems on time, which means that quick steps can be taken to avoid the same mistakes in the future.
- More positive organization image.
- Improve and develop administration, including financial administration, project administration, archive, digital files, e-mails and attachments, contracts, policy plans, registers etc.
The above-mentioned primary improvements can be considered as a part of Conceptual Development Plan.
Regarding the strategic management plan, the mid and long-term policy plan is required to be written. As a first step, clear and realistic definitions of strategic goals shall be prepared and an answer to which skills or resources should be developed within the organization. Next to that, the strategy plan shall include a diagnosis of the situation, a guiding policy for achieving the organization’s goals, and specific action plans to be implemented.
Finally, the business plan shall contain business goals, the methods on how these goals can be attained and the period within which these goals need to be achieved. The requirements of the business plan include but are not limited to defining a business model, SWOT and market analysis and a marketing plan.